Third Party Programs

Payment Requirements

• All student account balances must be paid in full or secured by financial aid by the semester due date.
• Accounts not paid or secured may be subject to cancellation. 

Understanding Your Bill

Financial Aid (Longwood)

• Estimated aid (loans, grants, scholarships) shows only if all paperwork is complete and processed.
• If aid is missing:
  • Contact the Office of Financial Aid immediately.
  • If aid won’t secure your account by the due date, pay in full to avoid late fees.
• Overpayments will be refunded or applied to future charges.

Outside Scholarships

• Must submit official notification (on awarding organization letterhead) before the billing date.
• Funds must be sent directly to Longwood.

VA529 College Savings Plan
VA529 Plans - General Student Guidance (pdf)

• To use VA529 funds, request a distribution through your plan administrator.
• Payments must be sent directly to Longwood University.
• Plan disbursements should be requested well before the billing due date to ensure funds arrive on time.
• If funds will not reach Longwood before the deadline, you must pay your balance in full to avoid late fees.

Employer Tuition Assistance

• Credit applies only if an Authorization for Tuition Assistance is received before billing.
• Employer must pay Longwood directly (not reimburse you).
• If partial, you must pay the remaining balance by the due date.

State Agencies (DARS, DBVI, etc.)

• An Authorization of Services form must reach the Office of Student Accounts before billing.
• Out-of-state agency aid follows the same process.

State Waivers

• VMSDEP: Request waiver through the Department of Veterans Affairs; confirmation sent to Longwood.
• Senior Citizen Waiver: Visit Registration, show VA driver’s license, complete waiver form, and (if for credit) provide last year’s tax return.
• Paperwork submitted after billing but before the due date? Contact the Office of Student Accounts to confirm next steps. 

Scholarship Timing

• Division of funds: Unless otherwise stated, scholarships over $100 are split between fall and spring.
• Awards after billing:
  • Send official notification to Financial Aid.
  • Confirm if award affects existing aid.
• Do not reduce payment unless Financial Aid confirms—otherwise late fees may apply.

Need Help?

• Office of Financial Aid – Questions about aid and scholarships
• Office of Student Accounts – Billing, payments, and third-party credits